Mayor and Council to Review Policies for Managing Grants, Staff, and Sponsorships
At its Monday, May 22, 2023 meeting, the Rockville Mayor and Council will receive reports on the city’s management of its grants, staff vacancies and hiring (p. 186), recreation and parks sponsorship policy (193), and proposed personnel policies and procedures (197). On the Consent Calendar (items approved without discussion) are grant agreements for Rockville Senior Center, Twinbrook Community Recreation Center, F. Scott Fitzgerald Theatre, and the Rockcrest Ballet Center. The Mayor and Council will also issue five proclamations, including the recognition of Eritrean Independence Day on May 24 (do you know where Eritrea is located?).
Eleventh House Solutions is recommending that the City adopt a policy to bring consistency and control over grant activities. Currently, grant management is “decentralized throughout the City and are nonexistent in several departments that could benefit from grant funding. This has made grant information difficult to retrieve or track in some departments.” Furthermore, “except for Public Works, no grants or funding program had a system to track the grant’s requirements or conditions. Without these documents, departments risk not complying with grant conditions which could result in the rejection of reimbursement requests or loss of grant funding.” Kudos to the Public Works Department, who were also called out as a “perfect example of how a grants process, although informal, implemented from the top down can expand programming and, therefore, further the City’s mission and priorities.” For more details, see the consultant’s report of findings and recommendations starting on page 33 and departmental comments starting on page 43. One interesting finding is that the City Council’s approval process and August recess can delay agreements by two months (49)—is it time for them to meet year ’round?
According to the Staff Vacancy and Hiring Report (187), two positions are frozen (Human Resources Associate and Principal Network and Cyber Security Automation Engineer) and four on hold pending release (Senior Planner, Information Systems and Cyber Security Engineer, Secretary, Recreation Facilities Clerk, and Maintenance Worker III).
More details in the 395-page agenda packet are available at https://www.rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_05222023-6921.
Mayor and Council Tweaking FY2024 Budget
At its Monday, May 1, 2023 meeting, the Rockville Mayor and Council will discuss the FY2024 Budget (that’s it!). On the Consent Calendar (items approved without discussion) are four proclamations for Asian American and Pacific Islander Heritage Month, Historic Preservation Month, Older Americans Month, and National Public Service Recognition Week.
The City Council is continuing to adjust the budget. Reductions include the Movies in the Park series, residential street sweeping, composting, Latino Youth Development Program, Lincoln Park Community Center, Thomas Farm Community Center After School programs, Twinbrook rentals, and Peerless Rockville [just in time for Historic Preservation Month!] (page 18). Increases include fall protection at the Senior Center, mowing for cross country events at RedGate, Teens on the Go program, energy audits, badge system annual fees, and overtime pay for Rockville Police (page 18). Concerned? Community Forum happens at 7:10 pm (but you have to request to speak by noon of the day of the meeting at mayorandcouncil@rockvillemd.gov; no more opportunities to just drop in!).
More details in the 92-page agenda packet are available at https://www.rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_05012023-6892.
Mayor and Council to Approve Isolated Neighborhood on Tower Oaks Blvd.
At its Monday, April 24, 2023 meeting, the Rockville Mayor and Council will discuss an amendment for a permit to construct 83 townhouses in Tower Oaks and a work session on the 2024 budget. On the Consent Calendar (items approved without discussion) are the installation of solar canopies on two city parking lots, an agreement with the Rockville Baseball Association, contracts to repair pedestrian bridges in city parks, and installation of murals at the Senior Center (artist Katie Giganti) and on the City Hall generator screen (artist Shawn James), among others.
Another isolated neighborhood is under consideration, ironically at the same meeting the Mayor and Council will approve a mural that represents the “City’s commitment to celebrating community connections.” Michael Harris Properties, LLC. has filed a Project Plan Amendment to construct 83 townhome units with a small community green space at 2200 Tower Oaks Boulevard, and to request a parking waiver for the existing office building located at 2000 Tower Oaks Boulevard. It was originally approved as a hotel and a health and recreation facility at 2200 Tower Oaks Boulevard and an office building at 2000 Tower Oaks Boulevard. An isolated forest stand (forest conservation easement), roughly 10,000 sf, is proposed for removal. The replacement forest conservation will be provided through the long-term preservation of additional forested area (~7,600 sf) contiguous to the primary forest conservation easement off the back property boundary, in addition to individual trees planted on the subject property for forest conservation credit (~2,400 sf). The proposed Project Plan will require a finding of adequate public facilities for the change in use to residential townhouse development. For the office building, Michael Harris Properties is requesting a reduction of 115 vehicle parking spaces or an approximately 18% parking reduction from the required 650 vehicle parking spaces. A couple residents have already voiced concerns about several aspects of the project (a very thoughtful letter starts on page 213) and I’ll include my concerns about the continuing fragmentation of Rockville into isolated neighborhoods, in this instance physically separated from any other neighborhood. Seems like the Mayor and Council needs to examine the larger context to see that this is NOT a good location for residential use—there are no connections between this neighborhood and others in the city. How did this get through Planning Commission with hardly any discussion? Looks like they were asleep at the wheel.
More details in the 279-page agenda packet are available at https://www.rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_04242023-6882.
Mayor and Council to Receive Final Public Comments on FY24 Budget
At its Monday, April 17, 2023 meeting, the Rockville Mayor and Council will discuss FY 2024 budget (public hearing). On the Consent Calendar (items approved without discussion) are no items. The Mayor and Council will also receive reports on no items.
This is the third and final public hearing related to the FY 2024 budget, with more than 100 suggestions received at the March 29 public hearing (lots of requests for community gardens and a new entrance to the senior center from Gude Drive, but many were boiler-plate requests which I tend to ignore). The FY 2024 operating budget totals $156.4 million for the City’s ten operating funds. This represents an overall increase of 5.1 percent from the FY 2023 adopted budget. The total number of full time equivalent (FTE) positions in the FY 2024 operating budget equals 642.7, a net increase of 4.1 FTEs from the FY 2023 adopted level. The FY 2024 proposed budget includes an additional 4.0 regular FTEs over the FY 2023 adopted budget.
The proposed Capital Improvements Program will receive $35.2 million in new funding in FY 2024. The CIP is organized by program area and provides:
- $10 million to the Recreation and Parks program area, which includes funding for the outdoor recreation pool renovations and the design of the dance/fitness studio and multi-purpose space proposed for the King Farm farmstead;
- $7.5 million to the Transportation program area, which includes funding for roadways, sidewalks, and ongoing LED streetlight conversions;
- $10 million to the Utilities program area, which includes funding for water main and sewer rehabilitation;
- $2.4 million to the Stormwater Management program area, which includes funding for stream restoration projects, storm drain analysis and spot repairs, and improvements to City stormwater facilities;
- $5.2 million to the General Government program area, which includes funding for data center and disaster recovery infrastructure and improvements at the city’s Maintenance and Emergency Operations Facility.
A few council members had questions about the budget, which were answered by staff. For Councilmember David Myles, see page 251+, 268+, and 272+. For Councilmember Mark Pierzchala, see page 257+ and 272+. For Councilmember Beryl Feinberg, see page 266 (just one question!), page 269 (two more!), and 277+ (lots, looks like she finally studied the budget by March 20). For Councilmember Monique Ashton, see page 266+ and 274+. For Mayor Bridget Newton, see page 273+ and page 285. If you’re running for council (or really want to know which council members are thoughtful and informed), you’ll want to review this section.
More details in the 294-page agenda packet are available at https://www.rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_04172023-6873.
Mayor and Council to Choose Earmarks and Decide Upcoming Election Changes
At its Monday, February 27, 2023 meeting, the Rockville Mayor and Council will discuss proposed earmarks for the FY24 federal budget, requests from the Board of Supervisors of Elections, and recommendations from the Charter Review Commission. On the Consent Calendar (items approved without discussion) are the preservation of public art, funding for the Rockcrest Ballet Center, Taste of Rockville agreement, and funding for the flood resilience master plan, among others. The Mayor and Council will also receive reports on operating budget and capital improvements budget for FY2024.
Yes, Congress is openly using earmarks again, “funds provided for projects or programs where the congressional direction (in bill or report language) circumvents the merit-based or competitive allocation process, or specifies the location or recipient.” For some, it’s simply another form of pork barrel politics but for others it’s a vital project. Perhaps the most famous earmark was by US Senator Ted Stevens to construct the Gravina Island Bridge or the “Bridge to Nowhere” for $250 million in 2002. But if you want federal funds for a specific project, the best way to ensure it is through earmarks. This year, the City of Rockville is considering several potential requests to Senator Cardin, Senator Van Hollen, and Congressman Raskin, including the emergency operations center at 6 Taft Court, police radio equipment ($1.4 million!), storm drain improvements in Potomac Woods, security for the water treatment plant, and water main or sewer main rehabilitation in an “equity focused area” (not identified but somewhere in southeast Rockville).
Preparations for the 2023 Mayor and Council election are underway and candidate information packets should be ready by May 1—however, there is still lots to be done. The Board of Supervisors of Elections is waiting for approval from the Mayor and Council on several changes to the City Charter and City Code in limbo; proposed translation of outreach materials in Spanish, Chinese, and French; adding a second vote center at Thomas Farm and placing ballot drop boxes in Montrose, Lincoln Park, and the Rockville Senior Center. Indeed, if the minimum voting age is lowered from 18 years to 16 years and the deadline for submitting nomination petitions is increased from 60 to 90 days prior to the election, the City may have already missed its ability to implement these changes for the November 2023 election.
Discussion of the 30 recommendations by the Charter Review Commission continues, this time on a more “precise, open, transparent, and definitive administrative process” for filling a vacancy on the city council after two years; adding a “none of the above” option on election ballots; increasing the size of the Board of Supervisors of Elections; increasing the number of ballot drop-off boxes; lowering the voting age to 16; and limiting the number of consecutive terms of council members to three four-year terms (but allowing a person to serve 12 years as a councilmember and 12 years as mayor—really? 12 years is plenty, give other people a chance!).
More details in the 450-page agenda packet are available at https://www.rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_02272023-6820.
Mayor and Council to Consider Changes to Mayor and Council
At its Monday, December 12, 2022 meeting, the Rockville Mayor and Council will discuss the FY22 financial report and the FY24 budget priorities. On the Consent Calendar (items approved without discussion) are a dozen items, including easements, services, grant agreement, and the tenth amendment to the interim management agreement with Morguard for Rockville Town Square, among others. The Mayor and Council will also receive reports on priorities with the District 17 Delegation and recommendations from the 2020-22 Charter Review Commission.
The Charter Review Commission has developed recommendations for a wide variety of issues related to the City Charter (its constitution), including expanding the size of the City Council, term limits for councilmembers, alternative voting systems, translation of election materials, the scope and size of the Board of Supervisors of Elections, and increasing voter turnout. After forty meetings and interruptions due to the pandemic, the Commission is recommending that,
“the City maintain the status-quo on several topics (e.g., staggered Council terms and alternative methods of advertising elections), the Commission is also recommending bolder changes to City policy and operations in order to enhance accountability and transparency, increase voter turnout, and advance racial equity and social justice. Notably, the Commission is recommending such reforms as an increase in the size of the Council, implementation of term limits on the Mayor and Council, creation of representative districts, exploring changing the time of the election, and allowing residents who are not United States citizens and those at least 16 years of age to vote in municipal elections.”
More details in the 465-page agenda packet are available at https://www.rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_12122022-6765.
Heard on the street: things are heating up in the West End neighborhood regarding design guidelines proposed by the West End Citizens Association. I suspect this is related to the 2040 Comprehensive Plan. A website opposed to WECA’s action can be found at PreserveTheWestEnd.com.
Pandemic Resulted in High Subsidies for Recreation and Parks in 2021
At its Monday, November 21, 2022 meeting, the Rockville Mayor and Council will discuss financial management policies, annexing 1201 Seven Locks Road, and the new Comprehensive Plan. On the Consent Calendar (items approved without discussion) are employment agreements for the Deputy City Manager and Assistant City Manager for Project Management, among others. The Mayor and Council will also receive reports on staff vacancies and hiring.
How much should the city subsidize Recreation and Parks programs, such as summer camps, skate park, or childcare, that are used by a small segment of residents? How should it manage donations it receives annually for the Holiday Drive and Senior Assistance Fund? At the upcoming meeting, the Council will discuss these and other financial management policies.
The City of Rockville has an extensive set of financial management policies that affect eight major areas: achieving and maintaining a structurally balanced budget, fund balance and reserve policies, capital planning policies, investment policies for both retirement plans and City funds, revenue control and management policies, economic development policies, and debt compliance and data analysis policies. For Recreation and Parks programs, the City uses a “five-tier cost-recovery pyramid” ranging from Tier 1 for parks, trails, landscapes, playgrounds, and general-use facilities with a 0% cost recovery to a Tier 5 for private rentals and private lessons with a 100% or more cost recovery. Fees and charges are reviewed and adjusted annually, but the pandemic lowered cost recovery significantly. In Tier 2, for example, the Lincoln Park Community Center is expected to recover 20% of its costs in 2022 (a subsidy of 80%) but in 2021 it actually recovered 3% (a subsidy of 97%). There are a couple of bright spots: Facilities Maintenance and Arts recovered more than expected (in other words, required less of a subsidy), most likely as well due to the reduced use of facilities and arts programs during the pandemic. A summary is available on Packet Page 34.
The Financial Advisory Board recently recommended that the City create a formal donations policy. The City receives less than one percent of its revenues from donations each year, which are accepted by check, made through the City’s website, the recreation registration system, and through the round-up feature with online utility bill payments. During FY 2022, the City received approximately $130,000 in donations from over 1,800 donors, averaging $12 for the Recreation Fund and $300 for the Holiday Drive. It also received two donations over $5,000: one $25,000 donation for the Holiday Drive and one $20,000 donation for the Eat Fresh program. Strangely, when the City explored this topic further, it discovered that a donations policy is not a common practice in municipal governments in Maryland. Geez, this suggests an obvious opportunity for embezzlement in government and I’m glad to see the City is thinking ahead. It’s a common practice in nonprofit organizations.
The big kahuna for the meeting (if not the year), however, is the progress on the Rockville 2040 Comprehensive Plan—the city’s “to do” list for the next twenty years. At this meeting, the City Council will review the progress on tasks that are to be completed in the next 1-3 years. This is an enormous undertaking not only to complete, but also to manage. These tasks include a zoning ordinance rewrite, updating the Town Center Master Plan, adopting a Pedestrian Master Plan, assessing speed limits on Wootton Parkway, redeveloping King Farm Farmstead, installing back-up power generation for critical facilities, promoting backyard composting, preparing a Flood Resiliency Plan, and constructing senior housing. Since the Plan’s adoption in August 2021, 228 actions are currently in the near-term completion timeframe, but are not yet completed or in progress; 43 actions are currently in the “in progress” status; and 19 actions have been completed. If you want details on what’s happening in the City or your neighborhood, start on Packet Page 89. Getting everyone on board and focused is a continual challenge, and residents and businesses (and Council members) always have new ideas—but time and staff are limited so establishing priorities is essential.
It’s also enlightening to see which neighborhoods are most engaged in the community. In October, the City distributed surveys about community needs and interests. Among the highest response rates were College Gardens (156 responses) and Twinbrook (52 responses). Among the lowest were Tower Oaks (1 response) and Lincoln Park (0 responses). I wonder if this correlates with voter turnout?
More details in the 152-page agenda packet are available at https://rockvillemd.gov/AgendaCenter/ViewFile/Agenda/_11212022-6754.
Mayor and Council to Adopt Plan for Red Gate Park
At its Monday, October 17, 2022 meeting, the Rockville Mayor and Council will discuss the FY2024 budget and adoption of a master plan for Red Gate Park. On the Consent Calendar (items approved without discussion) are agreements with the Rockville Football League and the Road Runners Club, among others. The Mayor and Council will also receive a report from the Financial Advisory Board.
The Financial Advisory Board‘s report found no issues with City finances under its scope of work, however, it also revealed several significant differences between them and the City Council and staff. The Board believes that all recreation and parks programs should recover their full costs in fees, however, the Council wants some programs to be subsidized for specific residents to be affordable. Secondly, the Board disagrees with the staff on the handling of donations. It’s unclear what the staff position is, but the Board seems to be recommending that a written policy be adopted. Finally, there seems to be a disconnect between Council priorities and city department goals. No examples are provided, but the city has hired Raftelis to review performance management practices.
Continue reading →Mayor and Council to Discuss Human Rights and Rockville Town Square
At its Monday, April 18, 2022 meeting, the Rockville Mayor and Council will discuss an ordinance to establish an education commission, the management agreement with Federal Realty Investment Trust (FRIT) for Rockville Town Square, and once again, the FY 2023 budget and what to do with the remaining ARPA funds. On the Consent Calendar (items approved without discussion) are contracts for tree care ($900,000 annually) and landscape maintenance ($193,000 annually); $250,000 grant agreement for Lincoln Park Community Center improvements; and six proclamations. The Mayor and Council will also receive a report from the Human Rights Commission.
Continue reading →Mayor and Council to Explore Financial Assistance to City Employees and ALICE Residents
At its Monday, March 21, 2022 meeting, the Rockville Mayor and Council will hold a public hearing on the FY2023 Budget and discussion employer-assisted housing; a proposed Bank on Rockville program; and use of American Rescue Plan Act (ARPA) funds. A surprise for the upcoming budget discussion is a half-dozen requests at the last public hearing to increase city staff to support specific services. While there was one request for staff devoted to public safety (i.e., police), it was matched by requests for the arts, human services, bike and pedestrian safety, and environmental sustainability—significantly different results from the community survey, which had police and crime prevention as a top priority. These diverse opinions suggest the challenges that City Council members face when making decisions for the community. My advice: think long-term and focus on your purpose and vision.
Continue reading →
Max for Rockville 